Special Council Agenda March 27, 2008

Special City Council Meeting
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ALEXANDRIA CITY COUNCIL
SPECIAL COUNCIL AGENDA
THURSDAY, MARCH 27, 2008
CITY COUNCIL CHAMBERS – 9:00 A.M.

PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM.
A. CALL TO ORDER

B. ROLL CALL



1) To discuss proposed adjustment of
sales tax revenues, as suggested by the
Rapides Parish Police Jury.



C. ANY OTHER BUSINESS WHICH BY UNANIMOUS CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

D. ADJOURNMENT.

City Council Agenda For March 25, 2008

City Council
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Committees Part 1
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Committees Part 2
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ALEXANDRIA CITY COUNCIL
REGULAR COUNCIL AGENDA
TUESDAY, MARCH 25, 2008
CITY COUNCIL CHAMBERS – 5:00 P.M.

PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM.
A. CALL TO ORDER
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. CONSENT CALENDAR

1) Approval of minutes taken from special meetings held March 5, 2008 and March 11, 2008 and regular meeting held March 11, 2008.

2) Introduction of an ordinance for prox card access system for lobby doors at City Hall, gates and turnstiles at the Compound, lobby doors at the Administration Building at the Compound and optional future jobs at other facilities. Bids to be opened 3/25.

3) Introduction of an ordinance for two rotary lobe sludge pumps and macerator for the Wastewater department. Bids to be opened 3/25.

4) Introduction of an ordinance for printer/cutter for the Traffic department. Bids to be opened 3/25.

5) Introduction of an ordinance for plastic refuse bags for a twelve month period. Bids to be opened 3/25.

6) Introduction of an ordinance authorizing the Mayor to enter into a contract with LA Department of Public Safety and Corrections for an inmate labor crew.

7) Introduction of an ordinance authorizing the Mayor to execute an Intergovernmental Agreement between the City and the Town of Lecompte for 20 hours of manpower and the use of a vacuum truck.

8) Introduction of an ordinance authorizing the Mayor to renew the existing consultant agreement with Walter “Bo” Neely for performance of certain consultant services, as needed.

9) Introduction of an ordinance authorizing the Mayor to enter into a Professional Services Agreement with Melinda Anderson for professional services and other matters related to the Alexandria Historic Preservation Commission.

10) Introduction of an ordinance authorizing the Mayor to accept the lowest quotes received from Cain’s Fence Company for labor and materials to install five chain-link backstops for the Johnny Downs Recreation Complex.

11) Introduction of an ordinance authorizing the Mayor to accept the lowest quote received for electric transmission & distribution emergency services.

12) Introduction of an ordinance authorizing the Mayor to accept the lowest quote received for vehicle windshields & vehicle glass for the Parts Warehouse.

13) Introduction of an ordinance authorizing the acceptance of two utility servitudes required for utility services serving the Hampton Inn.

14) Introduction of an ordinance authorizing acceptance of a 15’ wide utility servitude located adjacent to Lot B of Calhoun Commercial Park II and Old Boyce Road in property owned by B I J Hotel, Inc.

15) Introduction of an ordinance annexing 86.13 acres located adjacent to Tennyson Oaks Subdivision and in Section 5 & 8 of T3N, R1W into the city limits and zoning said property to “SF-2” moderate density single family residential district, upon annexation.

16) Introduction of an ordinance annexing 2.310 acre tract of land located on Coliseum Boulevard in part of Section 26, T4N, R1W, Southwestern Land District and said property to be zoned “C-2” General Commercial district, upon annexation.

17) Introduction of an ordinance authorizing the Mayor to accept the donation of a scoreboard from Naomi Heights Facility for Ben Bradford field.

18) RESOLUTION authorizing the mayor to submit an application to the LA Department of Social Services for an Emergency Shelter Grant and to execute any and all documents necessary to secure release of funds.

19) RESOLUTION authorizing the City’s Wastewater department to accept, maintain and operate the proposed sanitary sewer improvements for Bayou Rapides Development, Phase I (a).

20) RESOLUTION authorizing advertisement for bids for underground electric construction unit pricing for the Electric Distribution department.

21) RESOLUTION authorizing advertisement for bids for a new kitchen for the Alexandria Zoo.

22) RESOLUTION authorizing advertisement for bids for brass fittings & miscellaneous items for a six month period.



F.FINANCE

23) To hear from the Director of Finance concerning the fiscal status of the City of Alexandria. (FINANCE 3/25)



G. ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING

24) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for additional covered parking additions for the Electric Distribution department.

25) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for telephone network upgrade Phase II for fiber optic cable splicing.

26) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Request for Proposals for a Document Imaging System.

27) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for North Mall Drive street improvements.

28) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for LA Highway 28 West street lighting addition.

29) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for cooling tower repairs for Units #1 & 2, #3 and #4 for D.G. Hunter Generating Station.

30) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for testing and maintenance of 138 KV substation equipment for Electric Distribution department.

31) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for water meters for a six month period.

32) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for cast/ductile iron & related accessories for a six month period.

33) To consider final adoption of an ordinance amending 2007/2008 capital budget for alluvial aquifer water well & treatment project at the Water department.

34) To consider final adoption of an ordinance amending Section 27.5-26 of the City Code concerning local wastewater discharge limits as mandated by EPA.

35) To consider final adoption of an ordinance authorizing the Mayor to renew the existing contract with Transformation Janitorial Service for janitorial services for the Utility Billing & Collection offices.

36) To consider final adoption of an ordinance authorizing the Mayor to renew the existing contract for trimming & removal of trees & limbs around high voltage lines for the Electric Distribution department.

37) To consider final adoption of an ordinance authorizing Change Order No. 4 for water well improvements for water well rehabilitation for seven well sites.

38) To consider final adoption of an ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement with Christus St. Frances Cabrini Hospital for the extension of electric utility facilities.

39) To consider final adoption of an ordinance authorizing acceptance of the subdivision plat for Extra Space Subdivision, Lots 1 & 2.

40) To consider final adoption of an ordinance authorizing acceptance of the subdivision plat for the resubdivision of Lot 11 and part of Lot 10 of Block 3 of Horseshoe Gardens Subdivision.

41) To consider final adoption of an ordinance authorizing acceptance of a 15’ wide utility servitude located in Lot 17 of Northside Subdivision.

42) To consider final adoption of an ordinance authorizing Supplemental Agreement No. 2 for Versailles Boulevard, Phase 2.

43) To consider final adoption of an ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement with the State of Louisiana to accept and receive a donation of reclaimed asphalt pavement from the State of Louisiana.

44) To consider final adoption of an ordinance authorizing the Mayor to enter into a six month extension of the Suddenlink Cable contract.

LEGAL COMMITTEE

45) To consider final adoption of an ordinance authorizing the Mayor to enter into a Third Party Limited Attachment Agreement between Cleco Power and the City for the installation of fiber optic cable to be attached to four poles located on Industrial Park Road and Highway One. (LEGAL 3/25)

H. PUBLIC HEARING – COMMUNITY DEVELOPMENT

46) To continue public hearing on structures located at: 2703 Main Street, 320 Gabriel Lane and 608 13th Street.



I. COMMITTEES

47) To hear from Finance Committee: Mr. Lawson.

48) To hear from Public Works Committee: Mr. Silver.

49) To hear from Legal Committee: Mr. Hobbs.

50) To hear from Utility Committee: Mr. Johnson.

51) To hear from Community Development: Mr. Hobbs.

52) To hear from Personnel/Insurance: Mr. Johnson.

53) To hear from Public Safety/Transportation: Mr. Johnson.

54) To hear from A & E Review: Mr. Silver.

55) To hear from Economic Development: Mr. Lawson.

56) ANY OTHER BUSINESS WHICH BY UNANIMOUS CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

57) ADJOURNMENT.

Special City Council Agenda March 19, 2008

**THIS MEETING WAS CANCELED**

ALEXANDRIA CITY COUNCIL
SPECIAL COUNCIL AGENDA
WEDNESDAY, MARCH 19, 2008
CITY COUNCIL CHAMBERS – 9:30 A.M.

PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM.

A. CALL TO ORDER

B. ROLL CALL

C. EXECUTIVE SESSION TO BE HELD PURSUANT TO R.S. 42:6.1 (A)(2) ON THE FOLLOWING ITEMS:
1) To hear from Attorneys Craig Davidson and John Sharp on pending litigation and settlement matters concerning the matter of “City of Alexandria vs. Cleco Corporation, et al Docket #05-1121-A. (Executive Session to be held in the City Council room)

D. ANY OTHER BUSINESS WHICH BY UNANIMOUS CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

E. ADJOURNMENT.

**THIS MEETING WAS CANCELED**

City Council Regular Agenda March 11, 2008

City Council Meeting
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City Council Committees
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ALEXANDRIA CITY COUNCIL
REGULAR COUNCIL AGENDA
TUESDAY, MARCH 11, 2008
CITY COUNCIL CHAMBERS – 5:00 P.M.
PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM.

A. CALL TO ORDER
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. CONSENT CALENDAR

1) Approval of minutes taken from regular meeting held 2/26 and special meeting held 2/26.

2) Introduction of an ordinance for North Mall Drive street improvements. Bids to be opened 3/11.

3) Introduction of an ordinance for LA Highway 28 West street lighting addition. Bids to be opened 3/11.

4) Introduction of an ordinance for cooling tower repairs for Units #1 & 2, #3 and #4 for D.G. Hunter Generating Station. Bids to be opened 3/11.

5) Introduction of an ordinance for testing and maintenance of 138 KV substation equipment for Electric Distribution department. Bids to be opened 3/11.

6) Introduction of an ordinance for water meters for a six month period. Bids to be opened 3/11.

7) Introduction of an ordinance for cast/ductile iron & related accessories for a six month period. Bids to be opened 3/11.

8) Introduction of an ordinance authorizing the Mayor to enter into a Third Party Limited Attachment Agreement between Cleco Power and the City for the installation of fiber optic cable to be attached to four poles located on Industrial Park Road and Highway One.

9) Introduction of an ordinance amending 2007/2008 capital budget for alluvial aquifer water well & treatment project at the Water department.

10) Introduction of an ordinance amending Section 27.5-26 of the City Code concerning local wastewater discharge limits as mandated by EPA.

11) Introduction of an ordinance authorizing the Mayor to renew the existing contract with Transformation Janitorial Service for janitorial services for the Utility Billing & Collection offices.

12) Introduction of an ordinance authorizing the Mayor to renew the existing contract for trimming & removal of trees & limbs around high voltage lines for the Electric Distribution department.

13) Introduction of an ordinance authorizing Change Order No. 4 for water well improvements for water well rehabilitation for seven well sites.

14) Introduction of an ordinance authorizing the Mayor to enter into a Cooperative Endeavor Agreement with Christus St. Frances Cabrini Hospital for the extension of electric utility facilities.

15) Introduction of an ordinance authorizing acceptance of the subdivision plat for Extra Space Subdivision, Lots 1 & 2.

16) Introduction of an ordinance authorizing acceptance of the subdivision plat for the resubdivision of Lot 11 and part of Lot 10 of Block 3 of Horseshoe Gardens Subdivision.

17) Introduction of an ordinance authorizing acceptance of a 15’ wide utility servitude located in Lot 17 of Northside Subdivision.

18) Introduction of an ordinance authorizing Supplemental Agreement No. 2 for Versailles Boulevard, Phase 2.

19) RESOLUTION authorizing the Mayor to submit the 2008 Action Plan and to execute any and all documents necessary for the release of HUD’s letter of credit for CDBG and HOME Program funds.

20) RESOLUTION authorizing the City to state their intent to maintain permit requirements as set forth by National Pollutant Discharge Elimination System (NPDES)

21) RESOLUTION setting a public hearing to be held April 22, 2008 for the condemnation of ten structures.

22) RESOLUTION authorizing advertisement for Request for Proposals for the design of a various electric distribution system improvement projects.

23) RESOLUTION authorizing advertisement for bids for pre-stressed wood pole equivalent concrete poles.

F. ORDINANCES FOR FINAL ADOPTION
SUBJECT TO PUBLIC HEARING

24) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for pre-engineering metal building metal building shed for maintenance equipment storage at the Wastewater Treatment Plant.

25) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for operating supplies for the Wastewater department.

26) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for electric substation maintenance painting for the Electric Distribution department.

27) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for additional covered parking additions for the Electric Distribution department.

28) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for three phase padmount transformers for inventory stock.

29) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for operating supplies for the Electric Distribution department.

30) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for construction & maintenance materials for various using departments.

31) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for telephone network upgrade Phase II for fiber optic cable splicing.

32) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for emergency generators for the City Emergency Operations Center located at the City Compound.

33) To consider final adoption of an ordinance authorizing the Mayor to accept the low bid submitted for Request for Proposals for a Document Imaging System.

34) To consider final adoption of an ordinance authorizing the Mayor to accept the lowest quote received from Belsco, Inc. for police uniform accessories for the Police department.

PUBLIC WORKS/ZONING COMMITTEE

35) To consider final adoption of an ordinance rezoning 755 MacArthur Drive from “B-2” Community Business general to “C-2” Commercial General zoning district. (PUBLIC WORKS/ZONING 3/11)

36) To consider final adoption of an ordinance rezoning property on Tulane and Brown Streets from “SF-2” Single-family moderate density to “DUC” Diverse Use Corridor zoning district to build a range of housing opportunities and business space for mutual participation. (PUBLIC WORKS/ZONING 3/11)

UTILITY COMMITTEE

37) To consider final adoption of an ordinance authorizing acceptance of a 10’ wide utility servitude located in Lot 9 and 10 of Commercial Center Subdivision, Phase IV. (UTILITY 3/11)

38) To consider final adoption of an ordinance authorizing acceptance of a 25’ utility servitude and an access servitude located in the Oakmont Village Apartments development situated on Hudson Boulevard. (UTILITY 3/11)

G. PUBLIC HEARING – COMMUNITY DEVELOPMENT

39) To continue public hearings on structures located at:

723 Woodard Kendall Dixon
2703 Main Street Arthur Smash/James Smash
510 14th Street Charlie Gilmore
28 Prospect Street John Melder
320 Gabriel Lane Ricky Coutee
43 Eastwood Mark Stevenson
608 13th Street Fellowship Ministries

H. COMMITTEES

40) To hear from Finance Committee: Mr. Lawson.

41) To hear from Public Works Committee: Mr. Silver.

42) To hear from Legal Committee: Mr. Hobbs.

43) To hear from Utility Committee: Mr. Johnson.

44) To hear from Community Development: Mr. Hobbs.

45) To hear from Personnel/Insurance: Mr. Johnson.

46) To hear from Public Safety/Transportation: Mr. Johnson.

47) To hear from A & E Review: Mr. Silver.

48) To hear from Economic Development: Mr. Lawson.

49) ANY OTHER BUSINESS WHICH BY UNANIMOUS CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

50) ADJOURNMENT.

Special City Council Agenda March 11, 2008

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ALEXANDRIA CITY COUNCIL
SPECIAL COUNCIL AGENDA
TUESDAY, MARCH 11, 2008
CITY COUNCIL CHAMBERS – 1:00 P.M.

PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM.
A. CALL TO ORDER

B. ROLL CALL

C. EXECUTIVE SESSION TO BE HELD PURSUANT TO R.S. 42:6.1 (A)(2) ON THE FOLLOWING ITEMS:

1) To hear from the City Attorney, Attorneys Craig Davidson John Sharp and R.W. Beck on pending litigation and settlement matters concerning the matter of “City of Alexandria vs. Cleco Corporation, et al Docket #05-1121-A.

D. ANY OTHER BUSINESS WHICH BY UNANIMOUS CONSENT MAY PROPERLY COME BEFORE THE COUNCIL.

E. ADJOURNMENT.

Special City Council Agenda March 05, 2008

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ALEXANDRIA CITY COUNCIL
SPECIAL COUNCIL AGENDA
WEDNESDAY, March 5, 2008
CITY COUNCIL CHAMBERS – 11:30 A.M.
PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM.

A. CALL TO ORDER

B. ROLL CALL

1. To consider adoption of a resolution to consider endorsing a Tax Increment Financing (TIF) district from the O.K. Allen Bridge to Willow Glen River Road.

2. ANY OTHER BUSINESS WHICH BY UNANIMOUS CONSENT
MAY PROPERLY COME BEFORE THE COUNCIL.

3. ADJOURNMENT.